Master Guide to Packing, Crating, and Shipping

Packing, crating, and shipping are interconnected stages of the transportation process, and each stage is crucial for the safe transit of goods. Packing involves securely wrapping and protecting individual items while crating focuses on constructing a sturdy and protective container to hold those items. Lastly, shipping encompasses the entire logistics process, from choosing a carrier to tracking and delivering the shipment.

Tri-State Crating and Pallet Co. is your trusted and comprehensive source for packing and crating services. We cater to the needs of freight forwarders and project managers. Our designers and crating personnel work closely with our movers to ensure your valuable items’ secure and efficient packing, loading, and securing.

Types of Materials Used in Packing, Crating, and Shipping

Here are some common types of materials used throughout the product transportation process:


Wood is widely used for constructing crates and pallets due to its strength, durability, and versatility. It provides excellent protection for a wide range of goods and is often preferred for heavy or delicate items.


Metal, including steel or aluminum, is utilized for strengthening custom plywood and wooden crates where additional stability and strength is required, by using such things as angle iron. They provide exceptional strength and protection against external forces, making them suitable for heavy or valuable goods.

The Process of Shipping a Crate

Here is a step-by-step guide to the crate shipping process conducted by a reputable shipping company:

Step 1: Consultation and Assessment

The shipping company will initiate a consultation to understand your shipping needs. They will assess your items’ size, weight, fragility and ultimate destination, whether it be domestic or export, to determine the appropriate crate size and packing requirements.

Step 2: Customized Crate Design and Construction

The company’s experts will design and build a customized crate tailored to your needs based on the assessment. In addition, they will ensure that the crate provides maximum protection and durability for your goods.

Step 3: Professional Packing and Loading

The company’s skilled personnel will handle the packing process with utmost care. They will use high-quality padding and cushioning materials to secure your items within the crate. Additionally, they will employ proper loading techniques to prevent any damage during transit.

Step 4: Sealing, Labeling, and Documentation

Once the crate is packed, the company will seal the crate securely using industry-approved closure mechanisms. They will then label the crate with accurate recipient information, including addresses, contact details, and any special handling instructions. Documentation, such as shipping labels and customs forms, will also be prepared. All stenciling markings, shipping marks, hazardous markings, will all be added as needed. Such things as “Fragile”, “Handle with care” “This side up” “Do not stack” “Glass” etc.

Step 5: Carrier Selection and Logistics Management

The shipping company will choose a reliable and reputable carrier on your behalf. They will leverage their network and expertise to select the best option that meets your delivery timeline and budget requirements. They will also manage the logistics and coordinate the entire shipping process.

Step 6: Shipment Tracking and Updates

Throughout the transit, the company will provide you with tracking information, allowing you to monitor the progress of your shipment. In addition, they will keep you informed about any updates or potential delays, ensuring transparency and peace of mind.

Benefits of Crate Shipping

Whether you are shipping products domestically or internationally, understanding the benefits of crate shipping can help you make informed decisions. They are very cost effective and are 100% recyclable.

Here are some key advantages:

Enhanced Protection

Crates provide a high level of protection for your goods during transportation. Their sturdy construction and durable materials shield your items from potential damage caused by rough handling, vibrations, or impact. This is due to all kinds of interior wrappings and protection such as custom foams, dividers or liners.


Crates can be customized in various sizes and configurations to accommodate different items. So whether you need to ship large machinery, delicate artwork, or fragile glassware, crates can be tailored to meet your specific requirements effectively.

Secure Handling

Equipped with features such as handles, forklift pockets, or rigging points, crates ensure convenient loading and unloading, and secure transportation. This significantly reduces the risk of accidents or mishaps and promotes the efficient and safe handling of your valuable goods.


The sturdy structure of crates allows for easy stacking, optimizing storage or transportation space. This becomes particularly advantageous when shipping multiple crates, enabling efficient logistics and cost savings.


Whether you require internal compartments, foam inserts, or custom padding, crates can be tailored to provide optimal support and protection for your items.


Closure mechanisms such as locks or tamper-evident seals ensure that items are well-protected during shipping

Durability and Reusability

Constructed from durable materials like wood, plastic, or metal, crates offer long-lasting protection. They can also be reused for multiple shipments, promoting a cost-effective and environmentally friendly solution.

Factors To Remember in Choosing the Right Crate

Selecting the appropriate crate keeps your goods safe and secure during shipping. When choosing the right crate, consider the following factors:

Material Considerations

Evaluate the benefits of different crate materials, such as wood, plastic, or metal. Each option has advantages and suitability based on durability, weight, moisture resistance, cost, and other factors.

Size and Weight Capacity

Determine the ideal dimensions and weight-bearing capacity of the crate. To do this, you must confirm the size and weight of your goods and ensure they fit comfortably within your chosen crate.

Special Features

Consider any special features that may be required for your products. This could include handles for easy lifting, ventilation for perishable items, or cushioning materials for fragile equipment.

Regulatory Compliance

Ensure that the crate meets any relevant regulatory requirements for shipping. For instance, some industries or countries may have specific policies regarding the type of crate and packaging materials allowed. We can advise you as to all regulations required to ship via air, land or sea as well as shipping of hazmats.

Cost and Sustainability

Evaluate the cost-effectiveness and sustainability of the crate. Take into account the initial cost, reuse potential, recyclability, and environmental impact.

What To Look For in a Packing, Crating, and Shipping Provider

Selecting the right packing, crating, and shipping provider ensures a smooth and successful transportation process for various types of goods. Consider the following factors when making your decision:

Expertise and Experience

A reputable company will have a proven track record of handling various products from different industries, helping you navigate additional shipping requirements. This is a 3rd generation family business with over 60 years experience.

Customization and Specialization

Assess whether the provider offers customized solutions tailored to your needs. For instance, they should be able to handle specialized items, such as fragile artwork, sensitive electronics, or oversized machinery.

Packaging and Crating Standards

Evaluate the provider’s adherence to industry packaging and crating standards. For example, ensure they follow best practices to guarantee the safety and security of your goods.

Facility and Equipment

Having a well-equipped facility with state-of-the-art tools and machinery demonstrates a company’s commitment to effectively handling and protecting your items.

Insurance Coverage

Inquire about the insurance coverage provided by the company. This offers you additional protection against potential loss or damage during transit.

Timeliness and Reliability

Assess the provider’s reputation for timely and reliable service delivery. For instance, they should have a strong track record of meeting deadlines and following promised lead times. We will accommodate emerging situations and can be reached 24/7.

International Shipping Expertise

If you require international shipping services, verify that the provider has the necessary expertise in handling customs documentation, import/export regulations, and global logistics.

Customer Support

A responsive and helpful customer support team can promptly address any queries or concerns and provide peace of mind throughout the shipping process.

Partner With Tri-State Crating and Pallet for Your Packing, Crating, and Shipping Needs

Tri-State Crating and Pallet’s dedicated team will collaborate closely with you to provide top-notch, cost-effective services tailored to your needs! With our extensive knowledge, state-of-the-art tools, and exceptional skills, we take customization to a new level.

We are the ultimate destination for all your packing, crating, and shipping requirements! Contact us or request a quote today to get started.